Bring your administration support skills to help us mobilise healthcare locums nationwide in our friendly, focused team.

•  Supportive team culture | Career pathways to grow your career
• Professional development supported | Comprehensive training provided
• Several team events per year | We celebrate our wins together 

Administration assistant. REF: 1726433
Location:  Cairns QLD Hours: Full-time (8:30am - 5:00pm, Monday-Friday) Part-time applications will be considered on a case-by-case basis. Salary: $65,000 - $72,000 pa + Super DOE
About the Role We are seeking a proactive, highly organised administration and reception officer to support the seamless delivery of our locum and permanent recruitment services to healthcare providers nationwide. This role sits at the operational heart of the business, ensuring candidates are fully compliant and job-ready, recruitment processes run efficiently, and our consultants are supported to deliver exceptional outcomes to clients. You will manage multiple priorities in a fast-paced environment, maintain high standards of accuracy, and adapt confidently to changing circumstances — without compromising quality or professionalism.
About You You will have experience in a high-volume administrative and reception roles where you have successfully managed competing priorities and stakeholder expectations.
You are:

• Detail-oriented and solutions-focused person with demonstrated high level of admin support in previous roles.
• Confident in written and verbal communication and navigating a variety of computer systems.
• Comfortable working across multiple tasks with their own procedures and systems
• Professional, adaptable, and accountable

 
Key Responsibilities

• Provide high level administrative and reception support is your main duty. 
• Involved in candidate onboarding, placements, and recruitment processes, ensuring compliance with company standards and job readiness
• Verify completion of all required candidate training and compliance documentation
• Assist with payroll setup and weekly processing, including timesheet follow-up
• Liaise with candidates, clients, and stakeholders regarding job details, travel arrangements, interviews, reference checks, and ongoing placement communication (using both traditional methods and AI tools)
• Manage high volumes of phone and email enquiries, ensuring prompt and professional responses
• Maintain accurate CRM records of all candidate and client interactions
• Create & post job advertisements across job boards and social media platforms
• Support social media content creation and advertising initiatives
• Coordinate weekly & monthly client newsletter including content creation (division specific)
• Assist with recruitment projects and strategic initiatives
• Attend networking and industry events to strengthen brand presence and relationships
• Adhere to the Aussie Locums Quality Framework, core values, and the RCSA Code of Conduct
• Provide administrative support and assist consultants during periods of leave
• Contribute to general office presentation and operations as required

 
What's in it for You?

• Professional Development: Access to ongoing learning and training opportunities
• Career Pathways: Progression into Operations & Administration Specialist or Recruitment Consultant pathways
• Supportive Team Culture: Collaborative, stable, and growth-focused environment
• Team Celebrations: Birthdays, milestones, and annual team events
• Free On-Street Parking

 
About Us Aussie Locums is a well-established healthcare recruitment agency built on long-term relationships, industry expertise, and team longevity. We are committed to delivering an exceptional experience for our locums and outstanding service to our healthcare clients — and we invest in our people to ensure we consistently uphold that standard. To apply, please click "Apply" and submit your resume and covering letter which should demonstrate your administration experience. please email any questions to ter••@aussielocums.au.